UKEAS Worldwide Limited
Privacy Policy

Published January 4, 2021

Our Privacy Policy

Your privacy and the protection of your data is a major matter of concern for UKEAS. For this reason, we want to take the time to inform you about the personal data we collect from you. This Privacy Policy contains all you need to know about how we collect, use, transfer, and disclose your data. All our procedures are aligned with the General Data Protection Regulation (GDPR); and, the Privacy and Electronic Communications (EC Directive) Regulations 2003 (PECR). If you have any questions, please contact us via our email address below.

1. Who are we?

UKEAS Worldwide Limited
UKEAS is an education consultancy that provides free, impartial, comprehensive, and friendly counseling and application services for international students wishing to study abroad. UKEAS has accrued a great deal of experience in assisting students to meet their study goals. We provide all the services related to Study Abroad, inter alia, visa counseling, pre-departure briefings, arrangements for accommodation, and flights.

Contact Inforation
Phone: + 886 2 2778 2600
E-mail:  

2. What information is collected and how?

You may visit our site anonymously. When you engage with us (e.g. sending us emails, contacting us via telephone, or visiting or making an enquiry through the Website), you may provide Personal Information about yourself including your name and contact details (e.g. your address, email address, and telephone number). Where you make use of our Site, we may also collect information about your use of the Site (e.g. your IP address and choice of web browser). Some of this Personal Information is collected and processed for the purpose of legal compliance and some for the purposes of our legitimate business interests (namely to carry out and improve our business, analyze the use of our Site and services and support our staff).

3. UKEAS' Exhibitions and Online events

UKEAS will never share your contact information unless you have given us consent to do so or we have a lawful right to do so. If after having given us your consent to share your contact information with the universities/institutions you change your mind, you can opt-out by contacting us at the contact information in clause 1.
UKEAS requests from all universities/institutions to treat your contact information securely and in accordance with this Privacy Policy, and we will take reasonable steps to enforce this. However, UKEAS cannot fully control, and therefore, be responsible if any of these universities/institutions use the information in a different way to the purpose for which it was originally shared, as well as, for the content of the marketing communications that will be sent. If you identify that the content you receive differs from the purpose of providing relevant information of the universities/institutions of your interest, please report this situation to us and we will take the corresponding corrective actions.

UKEAS’ Exhibitions
If you choose to register through our website to the Study World Exhibitions or any other Exhibition offered by UKEAS, personal data to and on behalf of you will be processed. Basic contact details are collected such as full name, e-mail address, phone number, gender, preferred language, an account password, country of interest for studying, and course interested in.
The purpose of the exhibition is to provide relevant information about the universities/institutions of your interest. Thus, at the end of the registration process, you will be assigned a QR code. During the exhibition, you will have the opportunity to meet with universities/institutions representatives. By scanning your QR code with a specific university/institution, UKEAS will be able to track the Universities/Institutions of your interest. Prior consent, by an opt-in option on the registration page, UKEAS may share your contact information with those Universities/Institutions, and they will be able to send some marketing communications and related information.

UKEAS’ Online Events
Similarly, if you choose to register through our website for the online events offered by UKEAS, like webinars and one-to-one interviews, personal data to and on behalf of you will be processed. Basic contact details are collected such as full name, e-mail address, phone number, gender, preferred language, an account password, country of interest for studying, and course interested in.
The purpose of the online events is to provide relevant information about the universities/institutions of your interest. Prior consent, by an opt-in option on the registration page, UKEAS may share your contact information with those Universities/Institutions, and they will be able to send some marketing communications and related information.

4. How the information is used?

UKEAS’ purpose is to offer a fully comprehensive free, impartial, and friendly counseling and application service to our students wishing to study abroad. (Including visa counseling, pre-departure briefings, arrangements for accommodation, and flights.) Therefore, the student is our main priority. Following this purpose, the information we collect from you will be used for:

• Supply the services you have requested and correspond with you,
• Provide support to you in respect of these services,
• To improve our website and services. UKEAS continually strives to improve our website offerings based on the information and feedback we receive from our students,
• For our internal business processes, including providing support to our staff,
• Where relevant, process your application for cooperation/employment.
• Where you have explicitly consented at the time we collected your Personal Information or where we otherwise have a right to do so, we may also use your Personal Information to let you know about our services that may be of interest to you and/or inform you about important changes or developments to our services, by post, telephone, and e-mail.
• From time to time, we may also use your Personal Information to contact you for market research purposes. We may contact you by email, phone, or mail. This will only happen where you have opted-in to receive such communications.

If you change your mind about us using your Personal Information in the ways described in this Policy, please let us know by contacting us at the contact information in this Privacy Policy.
You may also opt-out of receiving marketing emails from us by following the instructions outlined in any marketing email you receive from us.

5. Legal Basis

UKEAS processes your data based on your freely given, informed, and unambiguous consent, one of the lawful bases for processing set out in Article 6.1(a) of the GDPR. UKEAS acknowledges that consent is an important aspect of individuals' understanding and retaining control over how their data is handled and processed. Therefore, you may at any time withdraw your consent by contacting us using the contact information stated in this Privacy Policy.
Our Privacy Policy is aligned with The Privacy and Electronic Communications (EC Directive) Regulations 2003 (PECR); and, the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).

6. How we store and protect your information?

UKEAS takes the following organizational measures to protect your personal data against accidental or unlawful destruction or accidental loss, alteration, unauthorized use, unauthorized modification, disclosure, and against all other unlawful forms of processing:

• UKEAS stores personal data electronically within the organization in computers, locked with a personal password; and in internal database software that asks for the username and password for accessing.
• The data is processed until the provision of services is over, in which time all data is deleted or returned at request.
• Access to personal data is restricted to individually authorized personnel. All the information received from the students is kept by our Counsellor for the purpose of providing the service. Only the counsellor, Officer Manager, Global Marketing Manager, Head of Partnerships, and one Finance Officer have access to the student’s information.
• All UKEAS staff are subjected to a duty of confidence.
• Multiple backups are kept in a safe and secure location and only accessible by senior IT staff. The backups are only kept for a maximum of 5 weeks and are then deleted.
• UKEAS does not process special categories of personal data, stated in Article 9 of the GDPR.
• UKEAS has implemented the following procedure for notifying a personal data breach:
• Recognize a personal data breach.
• Preparing a response plan for addressing any personal data breaches that occur.
• Allocating responsibility for managing breaches.
• Escalating a security incident to the appropriate person or team in our organization to determine whether a breach has occurred.

UKEAS will always keep you informed about changes to the processes to protect data privacy and security, including practices and policies. You may at any time request information on where and how data is stored, secured, and used.

7. Opt-Out Policy

Sharing with Third Parties
UKEAS will never share your contact information unless you have given us consent to do so. Therefore, with your consent, we may disclose your information to third parties for their direct marketing purposes. If you would like to opt-out of such disclosure, please contact us at the contact information in Clause 1.

UKEAS’ Exhibitions
If you don’t want UKEAS to disclose your contact information after registering/attending any of our Exhibitions, please, on the registration page, opt-out of such disclosure by checking the box that indicates that you do not agree to share your contact information. If you change your mind at any time, you can contact us at the contact information in Clause 1 and request to opt-out or opt-in such disclosure.

Marketing email
To stop receiving newsletters or marketing communications from us, please use the “unsubscribe” mechanism provided in the communication (such as the “unsubscribe” link at the bottom of the marketing email) or send an e-mail to the contact information in this Privacy Policy.

8. Use of Cookies

What Are Cookies?
As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it, and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or 'break' certain elements of the sites’ functionality.

How We Use Cookies?
We use cookies for a variety of reasons detailed below. Unfortunately, in most cases, there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not, in case they are used to provide a service that you use.

Disabling Cookies
You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of this site. Therefore, it is recommended that you do not disable cookies.

The Cookies we Set
Site preferences cookies: In order to provide you with a great experience on this site we provide the functionality to set your preferences for how this site runs when you use it. In order to remember your preferences, we need to set cookies so that this information can be called whenever you interact with a page that is affected by your preferences. These site settings are primarily: privacy policy confirmation and landing identifier (how you landed to our site from third party advertisement)

Third-Party Cookies
In some special cases, we also use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this site.

• This site uses Google Analytics which is one of the most widespread and trusted analytics solutions on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content. For more information on Google Analytics cookies, see the official Google Analytics page.
• We also use social media buttons and/or plugins on this site that allow you to connect with your social network in various ways. For these to work the following social media sites including; Facebook will set cookies through our site which may be used to enhance your profile on their site or contribute to the data they hold for various purposes outlined in their respective privacy policies.

9. Request for rectification, restriction, or erasure of the personal data

You may at any time obtain without undue delay rectification of inaccurate personal data concerning you.
You may at any time request UKEAS to restrict the processing of personal data.
You may without undue delay request the erasure of personal data concerning you, and UKEAS shall erase the personal data without undue delay.

10. Complaints

Should you have any queries or complaints in relation to how we use your Personal Information, please contact us at UKEAS using the details set out in this Privacy Policy. (See our Complaints and Escalation Policy). Should you wish to take any complaints or queries further, you have the right to contact the Competent Authority regarding such issues.

11. Changes to our Privacy Policy

We may change this Privacy Policy from time to time. If we do so, we will post the updated policy on our websites and will indicate when the Privacy Policy was last revised. You should periodically review our current Privacy Policy to stay informed.

This Privacy Policy was last modified on January 4, 2021.